From Supply Chain Management Encyclopedia
Paperwork means a routine clerical or record-keeping work often incidental to a more important task. The paperwork, in the frame of the complex channel of international logistics, is presented by a flow in both directions (from a seller to a buyer and vise versus) of “paperwork” items (the items may be on paper, or increasingly in electronic form) of documents, data, information, and instructions/commands. Paperwork exist not only in seller-buyer communications but between the both and all other transaction stakeholders involved; such as, bank, forwarder, freight forwarder, marketing intermediary (agent, broker, distributor, consignee), trade or trade & industry chamber, arbitration court, customs, regulating, controlling and inspecting, government and non-government agencies (involved into export/import formalities and procedures, issuing corresponding licences and certificates), communication providers, etc. The flow of tipical main documents (from U.S. practices in international trade) in the frame of the international logistics paperworks coud be split into five groups (Table 1. below):
Main Documents in International Logistics Paperworks
|Invoices||Export Documents||Import Documents||Transportation Documents|
While EDI protocol (Commercial Electronic Data Interchange) has sufficiently facilitated and accelerated the paperwork in international logistics, a very large number of documents involved in international transactions (many more than in a purely domestic exchange) makes the papework chaos is a major problem in most small (not only) businesses. However, with current network technology and cloud computing, it's possible inexpensively install a paperless office system and eliminate paperwork chaos. Business immediately becomes more productive in your business. Currently, paperwork skill in international logistics is considered as one of strategic core competencies because well organized and properly executed paperworks save time, minimize a risk of fatal errors, and, last but not least, creates a goog image or reputation for a business.
- ↑ http://www.merriam-webster.com/dictionary/paperwork
- ↑ David, P., Stewart, R. International Logistics: The Management of International Trade Operations - Thomson: Mason, Ohio. 2007. - Ch.9.
- ↑ How Can Outsourcing Eliminate Paperwork Chaos? | http://www.bukisa.com/articles/498117_how-can-outsourcing-eliminate-paperwork-chaos