Export declaration

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Export declaration or Shipper's Export Declaration is the customs form completed and submitted by an exporter at the port of export, it is meant to serve two major purposes: (1) to provide information on amount, nature, and value of exports to the statistical office for compilation of foreign trade data, and (2) to serves as an export control document. In some cases, an export license and/or a certificate of origin is also required to be attached.[1]

Sample of Drawing Up Shipper's Export Declaration (USA)[2]

There are national differencies of this export document. To understand them better it is necessary to turn to corresponding competent agencies/information sources.


  1. Exporter - The name and address of the principal party responsible for effecting export from the United States. The exporter as named on the Export License. Report only the first five digits of the ZIP code.
  2. Exporter Identification Number - The exporter's Internal Revenue Service Employer Identification Number (EIN) or Social Security Number (SSN) if no EIN has been assigned.
  3. Related Party Transaction - One between the U.S. exporter and the foreign consignee, that is, an export from a U.S. person or business enterprise to a foreign business enterprise or from a U.S. business enterprise to a foreign person or business enterprise, when the person owns (directly or indirectly) at any time during the fiscal year, 10 percent or more of the voting securities of the incorporated business enterprise, or an equivalent interest if an unincorporated business enterprise, including a branch. Otherwise, check UNRELATED.
  4. Agent of Exporter - The name and address of the duly authorized forwarding agent.
  5. Ultimate Consignee - The name and address of the party actually receiving the merchandise for the designated end use or the party so designated on the validated export license.
  6. Intermediate Consignee - The name and address of the party in a foreign country who effects delivery of the merchandise to the ultimate consignee or the party so named on the export license.
  7. Exporting Carrier - The name of the carrier transporting the merchandise out of the United States. For vessel shipments, give the vessel's flag also.
  8. U.S. Port of Export
    1. Overland - the U.S. Customs port at which the surface carrier crosses the border.
    2. Vessel and air - the U.S. Customs port where the merchandise is loaded on the carrier which is taking the merchandise out of the United States.
    3. Postal - the U.S. Post Office where the merchandise is mailed.
  9. Method of Transportation - The mode of transport by which the merchandise is exported. Specify by name, i.e., vessel, air, rail, truck, etc. Specify "own power" is applicable.
  10. Loading Pier - (For vessel shipments only) The number or name of the pier at which the merchandise is laden aboard the exporting vessel.
  11. Containerized - (For vessel shipments only) Cargo originally booked as containerized cargo and that is placed in containers at the operator's option.
  12. Point (State) of Origin or Foreign Trade Zone (FTZ) Number
    1. The two digit U.S. Postal Service abbreviation of the state in which the merchandise actually starts its journey to the port of export, or
    2. The state of origin of the commodity of the greatest value, or
    3. The state of consolidation, or
    4. The Foreign Trade Zone Number for exports leaving a FTZ.
  13. Foreign Port of Unloading - (For vessel and air shipments only) The foreign port and country at which the merchandise will be laden from the exporting carrier.
  14. Country of Ultimate Destination - The country in which the merchandise is to be consumed, further processed, or manufactured; the final country of destination as known to the exporter at the time of shipment; or the country of ultimate destination as shown on the validated export license.
  15. Marks, Numbers, and Kinds of Packages - Marks, numbers, or other identification shown on the packages and the numbers and kinds of packages (boxes, barrels, baskets, etc.).
  16. Commodity Description - A sufficient description of the commodity to permit verification of the Schedule B Commodity Number or the description on the validated export license.
  17. Schedule B Commodity Number - the commodity number and "check digit" as provided in Schedule B - Statistical Classification of Domestic and Foreign Commodities Exported from the United States. When form 7513 is used, report only the first six digits of the Schedule B commodity number.
  18. Gross Shipping Weight - (For vessel and air shipments only) The gross shipping weight in kilograms, including the weight of containers but excluding carrier equipment (Multiply lbs. by 0.4536 to get kilos; round off to whole numbers.).
  19. "D" (Domestic) or "F" (Foreign)
    1. Domestic exports - Merchandise grown, produced, or manufactured (including imported merchandise which has been enhanced in value) in the United States.
    2. Foreign exports - merchandise that has entered the United States and is being reexported in the same condition as when imported.
  20. Net Quantity - The amount in terms of the unit(s) specified in Schedule B with the unit indicated or the unit as specified on the validated export license. (Report whole units.)
  21. Value - Selling price or cost if not sold, including inland freight, insurance, and other charges to U.S. port of export, but excluding unconditional discounts and commissions (nearest whole dollar, omit cents).
  22. Export License Number or Symbol - Validated export license number and expiration date or general license symbol.
  23. Export Commodity Control Number (ECCN) - (When required) ECCN number of commodities listed on the Commodity Control List (commodities subject to U.S. Department of commerce export controls) in the Export Administration Regulations.
  24. Bill of Lading or Air Waybill Number - The exporting carrier's bill of lading or air waybill number.
  25. Date of Exportation - (Not required for vessel and postal shipments) The date of departure or date of clearance, if date of departure is not known.
  26. Designation of Agent - Signature of exporter authorizing the named agent to effect the export when such agent does not have power of attorney.
  27. Signature - Signature of exporter or authorized agent certifying the truth and accuracy of the information on the SED.


  1. http://www.businessdictionary.com/definition/export-declaration.html
  2. http://www.unzco.com/basicguide/figure5.html
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